2007
Grant Guidelines
Mission: The San Juan Island Community Foundation
is dedicated to enhancing the quality of life on our island by
encouraging philanthropy, growing an endowment for purposeful grants to
community charitable organizations, and building partnerships that
effectively connect donors with island nonprofit organizations.
General Policy
The San Juan Island Community Foundation supports tax-exempt and
nonprofit charitable organizations on San Juan Island in the following
areas: The Arts & Culture, Basic Needs, Environment,
Education, and Health & Wellness.
Highest priority for funding will be given to requests for specific
capital expenditures, special projects, one-time non-recurring
expenditures, and those requests not otherwise able to obtain funding.
The proposals will be evaluated in terms of number of people served,
scope of influence, and the longevity and sustainability of the project.
What is not Funded
- Individuals
- Other endowments
- Religious organizations where the funds would be used to further the
organization’s religious purpose
- Political organizations where the funds would be used to further the
organization’s political purposes
- Any group that discriminates as to race, creed, ethnic group, or
gender
Grants from the San Juan Island
Community Foundation accounts will fall into one of the following
categories:
In-Cycle Grants
These are grants processed during the normal annual SJICF Grants
timeline and are awarded to Grantees who have followed all procedures
and timelines. In addition, Grantees are required to comply with all
post-funding Reporting Criteria.
Out-of-Cycle Grants
These are grants reviewed and processed after the annual In-Cycle
grants have been reviewed and funded. Grantees must also follow all
procedures and reporting procedures required of In-Cycle Grants. Please
note that, in general, the Board does not fund from the General
Endowment for Out of Cycle grants, but will attempt to facilitate
funding from some source other than the General Endowment Fund.
Funding occurs from the following:
- Grants from the General Endowment Fund (reviewed and funded by
the Board of Directors from our General Endowment Fund earnings
- Grants from Donor Advisors (reviewed and funded by private Donor
Advisors)
- Grants from Pass-Through Arrangements (reviewed and funded by
individuals in the community
These Grant Reporting Guidelines have been created by the SJICF to
ensure proper accountability for granted projects. Each organization
that receives a grant award from either the General Endowment or Donor
Advised Fund is required to comply with these Grant Reporting
Guidelines. The SJICF will use a one-year time period for completion of
grant projects.
1. In order to receive grant awards, Grantees must hold, and maintain
in good standing, their 501(c)(3) non-profit organization designation.
2. Grantees need to acknowledge receipt of the grant award in writing.
The SJICF Grants Committee will forward acknowledgement/thank you
letters to the appropriate donor, if applicable. Also, Grantees are
encouraged to submit, if applicable and appropriate, progress reports
and photos for press release purposes.
3. The Foundation requests that a public acknowledgement in the paper
be submitted by your organization. Donors like to hear about how their
donations were used and the outcome of the projects they funded.
4. Grantees must identify how granted funds were spent (with
itemization) within one year of the grant award. Funds must be spent
towards the approved purpose identified in the grant application. Grant
Reporting Forms will be mailed at 6 month intervals.
5.Grantees needing extensions, or requesting revisions, must submit
written requests in advance. These requests are subject to the approval
of the Board of Directors.
6. Grant requests received after the advertised deadline will be
treated as an Out-of-Cycle grant. These grant requests will be reviewed
only after the annual review and disbursements have been completed for
the current year's grant cycle. Typically, out of cycle grants will not
be funded from the General Endowment; instead, outside funding will be
sought.